Dates & Deadlines
2023 Dates and Deadlines
In preparation for your arrival, review these important dates and deadlines and complete the following items.
June 7, 2023 | Approaching Stanford Begins
On this day, the Approaching Stanford program begins! Check your Stanford email for the Approaching Stanford Handbook and the first of your weekly newsletters. You are responsible for regularly checking your email and completing any required action items throughout the summer. At this time, you will be able to log in to the Approaching Stanford Canvas course for the Approaching Stanford Requirements Checklist. A small mailing will be sent to your Mailing Address, as listed in Axess.
June 12 | Summer Transfer Workshop
Attend the first of this series of optional Summer Transfer Workshops over Zoom with the Transfer Academic Advisor. Each virtual workshop will have a different focus topic and you will be able to meet with your academic advisor, current students, and each other. June 12 topic: Summer PWR 1 Class Info Session and Q&A.
June 30, 5:00 p.m. (PDT) | Approaching Stanford Forms & Housing Application Deadline
Log in to Canvas to complete the Approaching Stanford Forms, which include your housing application, and upload your photo for your Stanford ID card. These forms collect personal information; academic interests; housing preferences; and family contact information for the university. Transfer students living in undergraduate and graduate housing options will apply for housing as part of the Approaching Stanford Forms. University staff will begin reviewing the forms to get to know you and to make assignments as soon as the deadline has passed.
June 30 | Academic/Housing Accommodations Registration
If applicable, register with the Office of Accessible Education in order to ensure proper academic and/or housing accommodations have been requested prior to the start of Autumn Quarter.
July 7 | Summer Transfer Workshop
Attend this series of optional Summer Transfer Workshops over Zoom with the Transfer Academic Advisor. Each virtual workshop will have a different focus topic and you will be able to meet with your academic advisor, current students, and each other. June 7 topic: Getting Started (Degree Requirements and Transfer Credit)
July 15 | Final Official Transcript & Test Scores Deadline
Submit your final college transcript and/or test scores, if applicable, to the Office of Undergraduate Admission by July 15. Email firstname.lastname@example.org with questions. Check your Stanford portal to see which required documents have been received, and which ones are still due.
An Enrollment Hold will be placed on Autumn Quarter Enrollment for students who do not submit their final school transcripts and/or test scores, if applicable.
July 21 | Summer Transfer Workshop
Attend this series of optional Summer Transfer Workshops over Zoom with the Transfer Academic Advisor. Each virtual workshop will have a different focus topic and you will be able to meet with your academic advisor, current students, and each other. July 21 topic: Majors, Minors and How to Make (and Break) Your Academic Plan.
July-August | Parent and Family Newsletter
The first of this monthly Approaching Stanford newsletter will be emailed to the parent(s) or family member(s) you listed on your Approaching Stanford Forms. You are required to list at least one family contact.
August 1 | Annual Information Student Update Deadline
You will be required to complete the annual “Student Information Update” every year in Axess. It takes only about five minutes to complete. After you've completed it, the fields will remain available all year round for you to update. Students should complete this requirement by August 1, 2023.
An Enrollment Hold will be placed on Autumn Quarter Enrollment for students who do not complete the Student Information Update.
August 4 | Summer Transfer Workshop
Attend this series of optional Summer Transfer Workshops over Zoom with the Transfer Academic Advisor. Each virtual workshop will have a different focus topic and you will be able to meet with your academic advisor, current students, and each other. August 4 topic: Choosing Classes and Crafting Your Autumn Quarter Study List.
August 11 | Vaden Health Requirements & Forms Deadline [Extended Deadline]
Review the 2023-24 Student Health Matters handbook and complete your required Entrance Health Requirements and Forms. You will need to upload or submit an official immunization record to Vaden Health Center. For questions regarding Vaden's Entrance Health Requirements, please submit a Service Ticket to Vaden. Effective April 10, 2023, the university no longer requires – but continues to strongly recommend – COVID vaccinations and boosters for faculty, staff, postdoctoral scholars, and students. For more, please see Student COVID Vaccination FAQ
An Enrollment Hold will be placed on Autumn Quarter Enrollment for students who do not complete their Entrance Health Requirements and Forms.
Mid-August | Student Housing Notification
Email notification of your housing assignment from R&DE Student Housing. Transfers living in undergraduate housing will also receive an email from Residential Education. Transfer students living in graduate housing will be supported by the Graduate Life Office.
Mid-August | ExploreCourses 2023-24 and Academic Advising
ExploreCourses, Stanford's official course catalog, will publish 2023-24 course listings in mid-August. Begin browsing 2023-24 courses and course planning resources. Make a list of questions to share with the Transfer Academic Advisor. After completing an advising meeting with the Transfer Advisor, your New Student Advisement Enrollment Hold will be released and you can begin enrolling in Autumn Quarter courses on August 30, when enrollment opens for continuing students.
Mid-August | Vice Provost for Undergraduate Education Email
Check your Stanford email for an introduction to recommended VPUE courses for transfers: Transfer 101 and Stanford Introductory Seminars. Transfers have priority for sophomore-preference seminars.
Late August | Move-In Information
Email notification with instructions for moving to Stanford, including packing/shipping guidelines, a printable map, and details of what to expect. New student move-in will take place on Tuesday, September 19, 2023, national and county health conditions permitting. Students living in graduate housing may be able to choose an earlier move-in date, depending on your circumstances. We advise waiting to make travel arrangements until you have scheduled your move-in date.
If you are bringing a car to campus, you must purchase a campus parking permit.
August 30 | Civic Engagement Information Acknowledment Deadline
Every fall, a Civic Engagement Enrollment Hold is placed for every student to encourage them to review information on civic engagement and to register to vote, if eligible. To have the hold released, simply check a box to acknowledge the recommendation of civic engagement. You do not need to register to vote to lift the hold. For more, see stanfordvotes.org.
An Enrollment Hold will remain on Autumn Quarter Enrollment for students who do not acknowledge the Civic Engagement recommendation.
August 30 | Autumn 2023 Course Enrollment Opens
After you meet with the Transfer Advisor this summer, your New Student Advisement Enrollment Hold will be released, allowing you to enroll in Autumn Quarter courses when course enrollment opens on August 30. You will have until September 26 to register your preliminary study list in Axess. Learn how to enroll in classes through SimpleEnroll or Axess.
Note that you will only be able to enroll in courses if you have completed all other new student requirements, including: submission of your school transcripts, submission of test scores (if applicable), completion of the Vaden Health Requirements, completion of the Student Information Update, and acknowledgment of the civic engagement recommendation.
September 15 | Cardinal Care Health Insurance Deadline (US Citizens & PR)
Between August 14 – September 15, you must log into Axess and formally waive or acknowledge Cardinal Care. Students who do not waive Cardinal Care by September 15 will be automatically enrolled for the plan year (September 1, 2023–August 31, 2024). International students planning to waive Cardinal Care must also submit the International Student Insurance Coverage Certification Form.
September 18 | Stanford Required Online Education Courses
In mid-August, check your Stanford email for notification about these required online courses for all new undergraduate students. Complete them by September 18, before NSO begins:
- Office of Community Standards: Fundamental Standard and Honor Code
- Alcohol Education for College
- Prescription Drug Abuse Prevention
- Sexual Assault Prevention for Undergraduates
- Sustainability - Zero Waste Training
September 20 | University Bill Payment Deadline
In early September, log into Axess to view your first University bill. Also set up Authorized Users and Direct Deposit, if desired. Your first University bill is expected to be due by September 20, 2023. The 2023-24 payment schedule will be posted in summer 2023.
September 19 | New Student Move-In Day
New students will move to campus on September 19*, 2023, national and county health conditions permitting. Check-in will take place at the Neighborhood Housing Service Centers from 8:00 a.m. to 5:00 p.m. All new students should be checked in by 5:00 p.m. on Move-In Day. At check-in, students will receive their Stanford ID card and their dorm room key. Students living in graduate housing will finalize their move-in date with their Housing Service Center. Please wait to make travel arrangements until you have scheduled your move-in date.
*Pre-Orientation Programs: Students participating in pre-orientation programs that take place on campus may have an earlier move-in date. Please see details of your program when your participation is confirmed. International Student Orientation will begin on Saturday, September 16.
September 19-24 | New Student Orientation (NSO)
Welcome to Stanford - NSO will introduce you to the Stanford community! NSO is held the week prior to the start of Autumn Quarter and is required for all new students. We will have a full schedule of programs and events that you will be expected to attend. Please do not make any plans off-campus during this week.
Family members and guests are welcome to accompany you to New Student Move-In and the first day of NSO: September 19. Please plan to say your goodbyes just before dinner on September 19, as you will be fully engaged in NSO programs and events for the remainder of the week.
Stanford supports students, faculty, and staff in celebrating religious holidays of significance to them. NSO and residential staff are aware that religious commitments may influence attendance at some events.
September 26, 5:00 p.m. (PDT) | First Day of Autumn Quarter & Preliminary Study List Deadline
Register your Autumn Quarter courses by the Preliminary Study List Deadline of 5:00 p.m. on Tuesday, September 26, the first day of the quarter. You can make adjustments to your study list until the Final Study List Deadline at 5:00 p.m. on Friday of Week 3.